Coffee & Beverage ERP Software

You track origin, roast profile, and blend ratio by hand. Your software should do it for you.

FlexiBake manages coffee roasting and beverage production the way you actually work --- roast profiling, blend formulation, packaging runs, lot traceability from green bean origin through roasting to retail bag. One platform for production, inventory, orders, and compliance.

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Origin-to-bag

lot traceability

Blend & roast

recipe management

Multi-format

packaging production

Coffee Challenges

Why coffee manufacturers need purpose-built software

Origin traceability in notebooks

Every green bean lot has origin data --- country, region, farm or co-operative, processing method, arrival date. That data matters for quality, for customer promises (single-origin, Fair Trade, organic), and for traceability. But if it's recorded in a notebook at receiving and never connected to the roast batch, it's documentation that can't be searched or traced.

Blend formulas in one person's head

Your house blend is 40% Colombian, 35% Ethiopian, 25% Brazilian. Your seasonal blend changes every quarter. Your wholesale client has a private-label blend with specific ratios. If these formulas live in a notebook or a spreadsheet that one person maintains, the knowledge is fragile.

Packaging runs disconnected from production

Roasting is one process. Packaging is another. The gap between them --- which roasted coffee goes into which bags, at what weight, with what label --- is where errors happen and traceability breaks. FlexiBake connects the roast batch to the packaging run to the finished SKU, so every retail bag traces back to the roast lot and every roast lot traces back to the green bean origin.

Compliance documentation assembled from multiple sources

Organic certification, Fair Trade verification, origin claims, allergen declarations for flavoured products --- the paperwork for a single audit pulls from receiving records, roast logs, blend formulas, packaging records, and shipping documents. FlexiBake maintains this documentation as a byproduct of your normal operations.

The Coffee transformation

Without FlexiBake

Green bean origin data recorded in notebooks and never connected to roast batches
Blend formulas maintained by one person in spreadsheets
Packaging runs disconnected from roast production data
Compliance documentation assembled from five different sources for each audit
Inventory freshness tracked manually with no system enforcement

With FlexiBake

Origin data linked to ingredient lots and carried through roasting, blending, and packaging
Blend recipes stored centrally, scaled automatically, with costs calculated from formulas
Roast batch connected to packaging run connected to finished SKU --- full traceability
Organic, Fair Trade, and origin certification documentation maintained automatically
FIFO enforcement with freshness dating for roasted coffee inventory

Key Capabilities

How FlexiBake works for coffee manufacturers

Recipe and blend management

Store roast profiles, blend ratios, and beverage formulations in one system. FlexiBake scales recipes for any batch size, links sub-recipes (a blend is a recipe of recipes), and connects formulations to costing, nutritional labelling, and production planning.

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Lot tracking from origin to bag

Every green bean lot carries its origin data from receiving through roasting, blending, packaging, and delivery. When a customer asks which farm produced the beans in their bag, or when an auditor requests a full trace, the data is connected end-to-end.

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Production management for multi-step processing

Coffee and beverage production involves multiple stages --- roasting, resting, blending, flavouring, packaging. FlexiBake tracks each stage as part of the production workflow, so the roast batch connects to the blend batch connects to the packaging run. No gaps between steps.

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Inventory with shelf-life and freshness tracking

Manage green bean inventory (long shelf life), roasted coffee inventory (short peak freshness), and finished goods inventory in one system. FIFO enforcement ensures the oldest roasted coffee gets packaged first. Freshness dating for retail products tracked automatically.

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Nutritional labelling and compliance

FDA and CFIA-compliant labels for retail coffee and beverage products. Allergen declarations for flavoured products (milk, soy, tree nuts in flavouring compounds). Organic and Fair Trade certification documentation maintained from ingredient receiving through finished goods.

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Platform for Coffee